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BID ROOM
EMPLOYEES
Estimating
INFORMATION
PROJECTS
VENDORS
Vendors & Subcontractors
Welcome,
This page has been developed to assist our vendors and subcontractors in preparing and submitting vendor information packets, subcontract packages, submittals and shop drawings, and monthly billing statements. This web page also contains a credit application from our company, information on our site safety policy, insurance requirements, and billing procedures.
We respectfully request that you review the information on this page before calling our home office. We believe that you will find the answers to all your questions on this page and the downloadable documents and procedures you will need.
II. SUBCONTRACT PACKAGES AND FORMS
Subcontract Agreements are sent to subcontractors via email. Do not make any modificatiosns to the agreement as it will void the agreement. They are to printed, signed and returned to our mailing address. You should keep a copy for your records.
NOTE - Work cannot begin until we have received the executed contract from you. To prevent any delays, you should prepare the documents listed in Section III now so you are prepared to attach them when the subcontract arrives in your email.
V. SUBCONTRACTOR BILLINGS
Subcontractor Applications for Payment (progress billings) are due in our office no later than the 20th day of each month, with the following exceptions:
1. If the 20th falls on a Saturday then applications are due Friday day before.
2. If the 20th falls on Sunday then applications are due on Monday next day.
3. If the 20th should fall on a three day weekend then the applications are due on Thursday before the three day weekend.
Applications for Payment are to be submitted using the method prescribed in your subcontract agreement and/or the Letter of Intent issued to your company. Please refer to Section 5.1 of your subcontract agreement for the method you are to use. Generally speaking, subcontract agreements under $1,500 will be prepared using the AIA G702/703 Application for Progress Payment (excel) (pdf) and mailed to the lakeland office or may be sent via email to jimd1545@gmail.
If the Letter of Intent or Article 5.1 of your subcontract agreement requires you to submit your Application for Payment using PayApp Express, please go to Getting Started at Contractor Documents Express for further instructions.
If the Letter of Intent or Article 5 of the subcontract agreement issued to your company does not require you to submit your Application for Payment using Payapp Express, then your Applications for Payment and Certification (invoice) is to be prepared on the AIA G702/703 (excel) (pdf) form and mailed to the Lakeland office or jimd1545@gmail.com.
PLEASE NOTE: INVOICES SUBMITTED ANY FORM, OTHER THAN OUTLINED ABOVE, AND AS REQUIRED BY THE SUBCONTRACT AGREEMENT, WILL NOT BE PROCESSED.
VII. SUPPLIER BILLINGS & INQUIRIES
Vendor billings should be mailed to James E. Decker Construction Company, 1545 N. Crystal Lake Dr., Lakeland, FL 33801 or emailed to jimd1545@gmail.com The project name and PO Number issued by our company must appear on the invoice. Invoices without a PO number or authorization code may not get processed. Please note that our normal billing cycles are the 20th to the 20th with payment by the 10th of the month following. Discounts offered for earlier payment may be taken. If you need to speak with accounting, please call 863.286-6745.
IV. SUBMITTALS AND SHOP DRAWINGS
Submittals and shop drawings are required for materials and equipment being furnished and used on our projects. The contract documents require us to submit shop drawings and product data to the architect or owner for approval prior to use. There shall be no deviation from the plans or specifications for materials, fixtures and equipment unless the product or material was approved by the owner or architect prior to the submission of your us. Only those materials and model numbers shown in the plans and specifications are to be submitted for approval. Please click here to download the instructions and submittal cover sheet to be used when preparing and submitting product data and shop drawings to our company.
Please refer to the subcontract agreement for the number of required copies and format. In many instances, the architect is accepting shop drawings and submittals in pdf. Please note that our company prefers to handles documents electronically and most of subcontract agreements state that submittals are to be sent via email in pdf form.
III. SUBCONTRACTOR CHECK LIST AND REQUIRED DOCUMENTS
VI. VENDORS (SUPPLIERS & SERVICES)
Suppliers are required to register their company profile at our corporate site. Please read Section I above to register your company. This information is required we can issue a supplier a purchase order or process an invoice received from a supplier.
I. PRE-QUALIFYING AND REGISTERING YOUR COMPANY PROFILE AT WEBEX
Our company utilizes a web based platform, hosted by Cisco, where all company information is maintained, including information on our vendors, suppliers and subcontractors. To register your company to receive Invitations To Bid or provide construction services or materials to our company, you must go to www.worldwide.webexone.com and login as a guest. At the login screen, enter guest for the login name and guest01 for the password. Complete all the fields with an asterisk. Once you have completed your profile, send an email to jimd1545@gmail.com and request that your company be addedn the invited bidders list.
Letter of Intent (executed).
Certificate of Insurance
Occupational License
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